Privacy Statement

» Deutsche Fassung

We manage our web sites in accordance with the principles set out below:

We undertake to comply with statutory data protection regulations and endeavour always to take into account the principles of data avoidance and data minimisation.

1. Name and address of the controller an the Data Protection Officer

a) The controller, within the meaning of the General Data Protection Regulation (GDPR) and other national data protection laws of the Member States, as well as other statutory data protection regulations, is:

Aisys Media GmbH
Vertr. d.d. Geschäftsführer Markus Bessler und Tim J. Koros
Ludwigstr. 8a
97070 Würzburg
Tel.: 0931/80 499 0
Fax: 0931/80 49 920
Webseite: /

b) The Data Protection Officer of the controller is:

Langgasse 20
97261 Güntersleben

2. Explanation of terms

We have designed our Privacy Statement in accordance with the principles of clarity and transparency. However, should there be any ambiguity regarding the use of various terms, the corresponding definitions can be found here.

3. Legal basis for processing personal data

Art. 6(1)(a) GDPR: The data subject has given consent to the processing of his or her personal data for one or more specific purposes.

Art. 6(1) (b) GDPR: Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract.

Art. 6(1) (c) GDPR: Processing is necessary for compliance with a legal obligation to which the controller is subject

Art. 6 (1)(d) GDPR: Processing is necessary in order to protect the vital interests of the data subject or of another natural person

Art. 6(1)(e) GDPR: Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller

Art. 6(1)(f) GDPR: Processing is necessary for the purpose of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child.

However, we will always inform you at the appropriate points of the legal basis on which your personal data is being processed.

4. Disclosure of personal data

Where personal data are disclosed, processing is also carried out within the meaning of section 3, above. At this point, however, we would like to inform you separately about disclosure of data to third parties. The protection of your personal data is particularly important to us. For this reason, we are especially careful when disclosing your data to third parties.

Data is only disclosed to third parties if there is a legal basis for the processing. For example, we disclose personal data to persons or companies acting as processors on our behalf, pursuant to Art. 28 GDPR. A processor is anyone who processes personal data on our behalf, in particular under our instruction and control.

In accordance with the requirements of the GDPR, we conclude a contract with each of our processors in order to ensure that they comply with data protection regulations, thus providing comprehensive protection for your data.

5. Storage period and erasure

We will erase your personal data once those data are no longer necessary for the purposes for which they were collected or otherwise processed, and where the processing is not necessary for exercising the right of freedom of expression and information, for compliance with a legal obligation, for reasons of public interest, or for the establishment, exercise or defence of legal claims.

6. SSL encryption

This site uses SSL encryption for security reasons and to safeguard the transfer of confidential content, such as any requests you send to us as the operators of the site. An encrypted connection can be identified by the change in the address from “http://” to “https://” and by the padlock symbol in your browser’s address bar.

With SSL encryption activated, the data which you transfer to us cannot be read by third parties.

7. Cookies

We use cookies on our website. Cookies are small data packets created automatically by your browser and stored on your client device when you visit our website. These cookies are used to store information about the client device being used.

When cookies are used, a distinction is made between technically necessary cookies and “other” cookies. Cookies are said to be technically necessary if they are essential for providing an information society service which you have expressly requested.

In order to make the use of our services more convenient for you, we use what are known as session cookies (e.g. language and font selection, shopping basket, etc.). These session cookies come under the category of technically necessary cookies and are automatically deleted after you have left our site. The legal basis for the cookies derives from Art. 6(1)(c) GDPR, a legal permission.

Domain Type Provider Name Description/Purpose Lifespan (Portal) Cookie   yetVisited Display Cookie Disclaimer 6 hours (administration) Cookie   ci_session Admin/Manager/Moderator Session (Codeigniter) 2 hours (after inactivity) (administration) Local Storage   active_tab, active_eval_nav_tab, active_pres_list_tab, active_auth_tab, scrollToView quality of life (last active menu/tab, etc.) unlimited (participants) Local Storage   pin, last_received, last_answered, quiz_code_answers, chat_settings PIN for automatic Login on Page-Reload; UID of the last received/answered Question/Quiz; Chat-Settings unlimited Cookie Highcharts __cfduid Is only set if the script is loaded from the CDN 1 month

8. Collection and storage of personal data, their type and intended purpose

a) When visiting the website

When you access our website, information is automatically sent to our web server by the browser being used on your client device. This information is stored temporarily in what is known as a log file. The following information is recorded without any action on your part and stored until it is automatically erased:

  • the IP address of the computer making the request,
  • the date and time of access,
  • the name and URL of the requested file,
  • the browser used, and if applicable, your computer’s operating system and the name of your access provider.

We process the above-mentioned data for the following purposes:

  • to ensure the connection to the website is established smoothly,
  • for evaluation of system security and stability, and

Data which permit you to be identified as an individual, such as the IP address, will be erased after 7 days at the latest. Any data we store beyond this period will be pseudonymised, so that they can no longer be associated with you.

The legal basis for the data processing is Art. 6(1)(f) GDPR. Our legitimate interest derives from the data collection purposes listed above. Under no circumstances do we use the data collected for the purpose of identifying you as an individual.

b) Contractual relationship with an owner of the TEDME acoount

aa) contractual relationship

On our website, you have the option of creating a free or paid account.

Within the scope of the free account, you have the possibility to log into a closed access area. Here you can view your personal data (name, email address, change password) and your uploaded documents. If you give a presentation via our tool, your voting results will be saved together with your name, date and time. You can delete these at any time.

You can also delete your access at any time. Your personal data will then be deleted immediately.

In the context of the establishment of the contractual relationship, only the personal data that is absolutely necessary for the execution of the contract will be processed in accordance with Art. 6 (1) (b) GDPR.

If you choose a paid account, your data will still be passed on for payment processing as follows.

The legitimacy of the forwarding of the data results from Art. 6 (1) (b) GDPR, for the implementation of the payment method selected by you as well as our legitimate interests according to Art. 6 (1) (f) DSGVO to enable user-friendly and uncomplicated payment processing.

The personal data transmitted to the online payment service provider are mostly first name, surname, address, telephone number, IP address, e-mail address, or other data required for order processing, as well as data related to the order, such as number of items, item number, invoice amount and taxes in percent, invoice information, etc..

This transmission is necessary to process your order with the payment method you have selected, in particular to confirm your identity, to administer your payment and the customer relationship.

However, please note: Personal data may also be disclosed by the online payment service provider to service providers, subcontractors or other affiliated companies to the extent that this is necessary to fulfil the contractual obligations arising from your order or the personal data is to be processed on behalf.

Depending on the payment method selected via PayPal, e.g. invoice or direct debit, the personal data transmitted to PayPal will be transferred by PayPal to credit reference agencies. This transmission serves to check your identity and creditworthiness in relation to the order you have placed. You can find out which credit agencies are involved and which data is generally collected, processed, stored and passed on by the respective provider in the respective data protection declarations of the providers:


PayPal (Europe) S.à.r.l. & Cie. S.C.A., 22-24 Boulevard Royal, L-2449 Luxembourg at

bb) Customer area

(1) Project administrator (appointed by the owner of the TEDME account)

We process your name, e-mail address and password from you as project administrator. In order to be able to use our services, you will receive your personal access area. Here you have the possibility to upload your presentations. In this customer area you can view your personal data at any time as well as all your documents and records that you have uploaded yourself. In addition, you can also view and manage the evaluations of votes that you have initiated.

You also have the option of inviting other persons (speakers or moderators) who can use our tool independently for presentation purposes. To do this, enter the name and e-mail address of the recipient. The recipient will then receive an invitation to register. As the project administrator, you can view the voting results (content, date, time) of the individual speakers in your personal access area at any time.

The legal basis arises from the performance of our contractual services in accordance with Art. 6 (1) (b) GDPR.

(2) Speaker or moderator

If you receive an invitation from a project administrator by e-mail, you can log in to the closed access area with your e-mail address and a password. Here you can view your personal data (name, e-mail address, password) as well as the documents and materials uploaded by the project administrator. If you give a presentation via our tool, your voting results will be saved together with your name, the date and time. This data is also available for the project administrator to view.

The organiser is responsible for processing this data.

If you wish to have your account deleted, please contact the organiser or project administrator (TEDME account holder) who created your account. This person can delete your account.

We do not process this personal data for our own purposes.

The legal basis results from the performance of our contractual services according to Art. 6 (1) (b) GDPR.

3) As a participant in a TEDME session (voting, questionnaires, questions to the organiser/moderator, so-called Q&A, chat).

If you participate in a voting session, this is anonymous and no personal data will be stored or collected.

If you fill in a questionnaire, ask questions to the organiser/moderator (so-called Q&A) or participate in a chat, only the personal data you voluntarily provide will be processed by the organiser or speaker/moderator, e.g. if you ask your own questions or provide answers that contain personal data. The organiser or speaker is responsible for the processing of this data.

(4) As a participant in an authenticated vote/election with TEDME-Auth

We also offer our event organisers the possibility to conduct authenticated and even authenticated secret ballots.

The project administrator (account holder) has the possibility to upload the names of the participants, as well as their e-mail addresses and, if applicable, voting shares for the respective election event into the portal, to edit them there and to send PINs to these e-mail addresses. These PINs are required for authentication during voting.

(a) Authenticated voting

In an authenticated vote, the project administrator can assign the PINs issued to the e-mail addresses and names entered. In addition, the PINs and the names (or names and PINs of participants to be represented) are also displayed with the voting results.

(b) Authenticated secret ballot

In an authenticated secret ballot, the PINs created can also be assigned to the respective e-mail addresses and names but not to a voting result. Only the PINs and names (or names and PINs of participants to be represented) that participated in the voting as a whole can be identified.

We do not process this personal data for our own purposes. This data from the votes is processed by us as an order processor within the framework of the contractual relationship for the respective project administrator, Art. 6 (1) (b) GDPR.

e) Contact form / E-mail contact1

We provide a form on our website for you to contact us at any time. In order to use the contact form, you are required to enter a name (so that we can address you in person) and a valid e-mail address which we can use to contact you, so that we know who is making the request and we are able to process it.

If you send us requests using the contact form, your data from the request form will be processed, including the contact details you provided in it and your IP address, pursuant to Art. 6 (1)(b) and (f) GDPR, for taking steps prior to entering into a contract with you in response to your request, or to exercise our legitimate interest, i.e. in the performance of our business activities.

You are also welcome to send us an e-mail using the e-mail address provided on our website. In this case, we will store and process your e-mail address and the data you provide in the e-mail, pursuant to Art. 6(1)(1)(b) and (f) GDPR, in order to process your message.

Requests and the data associated with them will be erased no later than 3 months after receipt, unless they are required for further contractual relationship purposes.

Rights of the Data Subject

You shall have the following rights:

a) Right of access

Pursuant to Art. 15 GDPR, you shall have the right to request information about your personal data being processed by us. This right of access includes the following information:

  • the purposes of the processing
  • the categories of the personal data
  • the recipients or categories of recipient to whom your data have been or will be disclosed
  • the envisaged data storage period, or at least the criteria used to determine that period
  • the existence of the right to rectification, erasure, restriction of processing or objection
  • the existence of the right to lodge a complaint with a supervisory authority
  • the source of your personal data, where they were not collected by us
  • the existence of automated decision-making, including profiling, and where appropriate, meaningful information about the logic involved.

b) Right to rectification

In accordance with Art. 16 GDPR, you shall have the right to obtain from us without undue delay the rectification of inaccurate or incomplete personal data stored by us.

c) Erasure

In accordance with Art. 17 GDPR, you shall have the right to obtain from us without undue delay the erasure of your personal data stored by us, unless further processing is required for one of the following reasons:

  • the personal data are still necessary for the purposes for which they were collected or otherwise processed;
  • to exercise the right of freedom of expression and information;
  • for compliance with a legal obligation which requires processing under Union or Member State law to which the controller is subject, or for the performance of a task carried out in the public interest, or in the exercise of official authority vested in the controller;
  • for reasons of public interest in the area of public health pursuant to Art. 9(2)(h) and (i) and Art. 9(3) GDPR;
  • for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes pursuant to Art. 89(1) GDPR, to the extent that the right referenced in a) is likely to render impossible or seriously impair the achievement of the objectives of that data processing, or
  • for the establishment, exercise or defence of legal claims.

d) Right to restriction of processing

Pursuant to Art. 18 GDPR, you may request the restriction of processing of your personal data, for one of the following reasons:

  • You contest the accuracy of your personal data.
  • The processing is unlawful, and you oppose the erasure of your personal data.
  • We no longer require the personal data for the purposes of the processing, but you require them for the establishment, exercise or defence of legal claims.
  • You object to processing pursuant to Art. 21(1) GDPR.

e) Notification obligation

If you have requested rectification or erasure of your personal data or restriction of processing in accordance with Art.16, Art.17(1) and Art.18, we shall notify all recipients to whom your personal data have been disclosed, unless this proves impossible or involves disproportionate effort. You may request that we inform you about those recipients.

f) Right to data portability

You shall have the right to obtain the personal data which you have provided to us in a structured, commonly used and machine-readable format.

You shall also have the right to request the transfer of these data to a third party, provided that processing was carried out by automated means and based on your consent pursuant to Art. 6(1)(1)(a) or Art. 9(2)(a) or for the performance of a contract pursuant to Art. 6(1)(1)(b) GDPR.

g) Withdrawal of consent

Pursuant to Art. 7(3) GDPR, you shall have the right at any time to withdraw consent you have previously granted to us. The withdrawal of consent shall not affect the lawfulness of processing carried out based on consent before its withdrawal. We may not carry out any further processing based on your consent, once you have withdrawn it.

h) Right to lodge a complaint

Pursuant to Art. 77 GDPR, you shall have the right to lodge a complaint with a supervisory authority if you believe that the processing of your personal data is contrary to the GDPR.

i) Right to object

Where your personal data are processed based on legitimate interests pursuant to Art. 6(1)(1)(f) GDPR, you shall have the right pursuant to Art. 21 GDPR to object to the processing of your personal data on grounds relating to your particular situation, or if you object to processing for direct marketing purposes. In the latter case, you shall have a general right to object which we shall implement without the need for your particular situation to be specified. You may exercise your right to object or to withdraw consent simply by sending an

j) Automated individual decision-making, including profiling

You shall have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you. This right shall not apply if the decision:

  1. is necessary for entering into, or for the performance of, a contract between you and us,
  2. is authorised by Union or Member State law to which we are subject, and which also lays down suitable measures to safeguard your rights and freedoms and legitimate interests, or
  3. is based on your explicit consent.

However, such decisions shall not be based on special categories of personal data referred to in Art. 9(1) GDPR, unless Art. 9(2)(a) or (g) GDPR applies and suitable measures to safeguard your rights and freedoms and legitimate interests are in place.

In the cases referred to in a) and c), we shall implement suitable measures to safeguard your rights and freedoms and legitimate interests, including at least the right to obtain human intervention on our part, to express your point of view, and to contest the decision.

10. Amendment of the Privacy Statement

If we amend the Privacy Statement, this will be indicated on the homepage and registered customers will be informed by e-mail.

Version of 30.12.2020